Since its inception, The Video Bot has become a fun and engaging way to communicate with prospective and even existing clients. If you’re not familiar with it, you can create personalized videos that border on greeting cards from a template. (Is it magic or just cinematic trickery?)
Well, here’s another trick the Video Bot has up its sleeve. And it’s designed to reduce a lot of the stress and headache that comes with securing meetings and calls with those clients.
Check out The Video Bot
It’s actually courtesy of our friends at Google (as are many things that seem to make our lives easier), but it’s integrated nicely into the Video Bot platform. It’s a way that you can use Google Calendar to help schedule meetings – when you reach out to them with your Video Bot video.
When you create your customized video, you can include a link to your Google Calendar so the recipient can view it and instantly see times you’re available. Well, if it’s overloaded with messages and appointments, it’s likely to stress out and turn off any visitor.
Here are a few tweaks you can make to your Google Calendar settings to make your calendar a less stressful place to be.
All of these settings can be found within Google Calendar by clicking the gear icon near the top-right corner, then clicking Settings.
Show two time zones in the sidebar
Collaborating across time zones means doing a lot of mental math. Google Calendar can help by showing two time zones simultaneously in the left sidebar. Just open your settings and head to the Time zone section. Check the Display secondary time zone option, then choose your second location. You can also give them a custom label, if you want.
Then both times will show up alongside your calendar.
This makes collaborating with people in other time zones a lot easier. You can also optionally add a world clock, with the current time in multiple cities. Head to the World clock section of the settings for that.
Add as many cities as you want. The current time in all places will show up in the left panel, below the mini calendar.
2. Fade events in the past
Full calendars can stress anyone out, even if most of the events already happened. So make things a little less stressful by fading completed events. Open the settings and head to View options. Check the box next to Reduce the brightness of past events.
Head back to your calendar, and completed events will stand out less, reducing overall anxiety. Every little bit helps.
3. Quickly undo accidental changes in Google Calendar
We’ve all accidentally moved or deleted an appointment. Don’t panic: you didn’t lose everything forever because Google Calendar has an undo feature. Just press press Ctrl+Z in Windows, or command+Z on a Mac, and the most recent change you made will go back to how it was before you broke everything.
Another thing you might not know: Google Calendar has a trash folder.
Open this and you’ll find all of the events you’ve accidentally deleted, so you can quickly recover them.
4. View calendars side-by-side in day view
G Suite users can optionally subscribe to their teammates’ calendars. Just hit the + next to Other Calendars, then click Subscribe to calendar.
You can then search for any of your coworkers.
Not a G Suite user? You can view anyone’s Google calendar, if they invite you.
By default, events from all calendars are shown in one view, but you can change this for the day view and see events from each calendar in their own column. Head to View options and check View calendars side by side in Day View.
Switch to Day View, and everyone’s calendars will show up in their own column.
This isn’t limited to one other calendar, either. You can compare a number of people’s calendars.
You could also use this to spy on your coworkers’ various doctor appointments and kids’ soccer game times, so that you have something to talk about with them. Or find something less creepy to talk about, maybe.
There’s a similar feature for arranging meetings, called Meet with…, which allows you to compare your calendar with a few other people and then propose a meeting time. Still, the side-by-side view is better if you need to be aware of someone else’s schedule on an ongoing basis.
Want more tips like this?
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I hope these tweaks make your calendar a less stressful place to be and allow you to really enjoy The Video Bot to its fullest.